Privacy Policy
Send My Photos - WEBSITE PRIVACY POLICY
BACKGROUND:
Please read this Privacy Policy carefully and ensure that you understand it. You will be required to read and accept this Privacy Policy. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
1. Definitions and Interpretation
Unless stated otherwise this Privacy Policy shall have the same meanings as defined in our Website Terms of Use.
In this Policy the following terms shall have the following meanings:
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in Part 14, below; and |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
2. Information About Us
2.1 Our VAT number is XXX XXXX XX.
3. What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Declaring this Privacy Policy does not apply to the use of Our Services, personal data collected, processed, retained and used as part of Our Services is governed by the terms outlined in Our Candidate Privacy Policy or Our Customer Privacy Policy (as applicable).
4. What Is Personal Data?
Personal data is defined by the General Data Protection Regulation (Regulation (EU) 2016/679) (the “EU GDPR”) where applicable in relation to the storage retention and processing of EU personal data, the retained EU law version of the EU GDPR (UK GDPR) as it forms part of the law of England and Wales, Scotland, and Northern Ireland by virtue of section 3 of the European Union (Withdrawal) Act 2018 and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
5. What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
a) The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 15.
b) The right to access the personal data we hold about you. Part 13 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 15 to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
h) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
i) Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15.
It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves however, so please contact us first, using the details in Part 15.
6. What Data Do You Collect and How?
Depending upon your use of Our Site we collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table. Please also see Part 14 for more information about our use of Cookies and similar technologies. We do not collect any ‘special category’ or ‘sensitive’ personal data, personal data relating to children or data relating to criminal convictions and/or offences and you hereby agree not to provide this information to us.
Data Collected |
How We Collect the Data |
Identity Information including name |
Provided by you when you contact us using the contact form at the bottom of Our Site. |
Contact information including email address, telephone number. |
Provided by you when you contact us using the contact form at the bottom of Our Site. |
Business information including business name |
Provided by you when you contact us using the contact form at the bottom of Our Site. |
Query information – what the individual is asking us |
Contact Provided by you when you contact us using the contact form at the bottom of Our Site. |
Technical information including IP address, browser type and version, operating system. |
Collected automatically through cookies and similar technologies when users visit Our Site. |
7. How Do You Use My Personal Data?
Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we will use your personal data, and our lawful bases for doing so:
What We Do |
What Data We Use |
Our Lawful Basis |
Providing and managing your access to Our Site. |
Technical Information |
Legitimate interest |
Personalising and tailoring your experience on Our Site. |
Technical Information |
Legitimate interest. |
Administering Our Site. |
Technical Information |
Legitimate interest |
Administering our business. |
Identity, contact & business information. |
Legitimate interest |
Personalising and tailoring our products and services for you. |
Identity & contact information. |
Legitimate interest |
Communicating with you. |
Identity & contact information. |
Legitimate interest / consent. |
With your permission and/or where permitted by law, we may also use your data for marketing purposes which may include contacting you by email, telephone, text message with information, news and offers on Our products and services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 15.
If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.
In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.
8. How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
Type of Data |
How Long We Keep It |
Identity Information including name |
3 years from the date of initial collection. As long as user doesn’t email us to delete their data explicitly. |
Contact information including email address, telephone number |
3 years from the date of initial collection. As long as user doesn’t email us to delete their data explicitly. |
Business information including business name |
3 years from the date of initial collection. As long as user doesn’t email us to delete their data explicitly. |
Technical information including IP address, browser type and version, operating system. |
As long as user doesn’t email us to delete their data explicitly. But browser-based data are refreshed or deleted after or within 90 days. |
9. How and Where Do You Store or Transfer My Personal Data?
We will store your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation.
We may transfer some or all of your personal to countries outside of the UK and the EEA. These are known as “third countries”. Where a third country does not have the equivalent data protection laws as the UK and the EEA, We will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK or the EEA and under the Data Protection Legislation as follows:
We will use specific approved contracts which ensure the same levels of personal data protection that apply under the Data Protection Legislation. For further information, please refer to the Information Commissioner’s Office.
Please contact us using the details below in Part 15 for further information about the particular data protection safeguards used by us when transferring your personal data to a third country.
The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:
· limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
· procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.
10. Do You Share My Personal Data?
We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.
If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
We may share your personal data with other companies in our group for administrative and company management purposes. This includes subsidiaries.
We may sometimes contract with the following third parties to supply certain products /services.
Recipient |
Activity Carried Out |
Sector |
Location |
Bee Soul LLC, incorporated in the State of California in The United States of America (Registered Number 202250618999) |
Website support and maintenance services to remedy any faults within Our Site |
Website and application design and support services. |
USA and The Federal Democratic Republic of Nepal |
Microsoft Corporation |
We use the Azure computing platform developed by Microsoft as a client relationship management system, to manage, access and securely store data collected through your use of Our Site. We use Outlook developed by Microsoft to communicate with you as detailed in this Privacy Policy. |
cloud platform/ CRM services/ email and communication services |
UK |
Google LLC |
We use Google’s reCAPTCHA software which uses an advanced risk analysis engine and adaptive challenges to keep malicious software from engaging in abusive activities on Our Site. Legitimate users will be able to access view page and utilise Our Site, and fake users will be blocked. |
Website security services |
Worldwide |
If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 9.
If any personal data is transferred outside of the UK/ European Economic Area(“EEA”), we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK/ EEA and under the Data Protection Legislation, as explained above in Part 9.
11. How Can I Control My Personal Data?
11.1 In addition to your rights under the Data Protection Legislation, set out in Part 5, when you submit personal data via Our Site, you may be given options to restrict our use of your personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails).
11.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
12. Can I Withhold Information?
You may be able to access certain parts of Our Site without providing any personal data at all. However, to use all features and functions available you may be required to submit or allow for the collection of certain data.
You may restrict our use of Cookies. For more information, see Part 14.
13. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
14. How Do You Use Cookies?
Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of Our Site. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
By using Our Site, you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us. For more details, please refer to the table below.
All Cookies used by and on Our Site are used in accordance with current Cookie Law.
Before Cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended.
Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown in the table below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
The following first and third party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
.AspNetCore.Antiforgery. |
The cookie is related to ASP.NET Core's anti-forgery system, which is used to protect Our Site against Cross-Site Request Forgery (CSRF) attacks. This cookie is automatically generated with an unique string after.AspNetCore.Antiforgery.(e.g..AspNetCore.Antiforgery.rFlCqc_1SLs, .AspNetCore.Antiforgery.ZBDaVyYyop8 etc) and used by the ASP.NET Core anti-forgery system to validate anti-forgery tokens. Security: The cookie is protected by the data protection system in ASP.NET Core, ensuring that its contents cannot be read or altered by unauthorised parties. It typically has the HttpOnly and Secure flags set to enhance security. |
Yes |
_fincrime_consent |
Stores users consent decision. |
Yes |
NID |
This cookie is used to remember user preferences and other information, such as preferred language. |
Yes |
1P_JAR |
This cookie carries out information about how the user uses Our Site and any advertising that the user may have seen before visiting Our Site. |
Yes |
DV |
This cookie is used to collect information about how visitors use Our Site |
Yes |
CONSENT |
This cookie is used to store the user's consent state regarding cookies. |
Yes |
ANID |
Used for advertising served across the web and stored in google.com. |
Yes |
HSID, SID, APISID, SSID, SAPISID |
These cookies contain digitally signed and encrypted records of a user’s Google account ID and most recent sign-in time, used to authenticate users, prevent fraudulent use of login credentials, and protect user data from unauthorised parties. |
Yes |
OGPC |
This cookie is used by Google to deliver various services, such as Google Maps, and to store user preferences. |
Yes |
SIDCC |
Security cookie to protect users' data from unauthorised access. |
Yes |
15. How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Liam Hunt):
Email address: *********@*****************.com
Telephone number: +977 **********.
Postal Address: Koteshwor, Kathmandu, Nepal
16. Changes to this Privacy Policy
We may change this Privacy Policy from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be immediately posted on Our Site. If the changes materially affect the way in which we collect, process, retain or store your personal data, you will be required to accept these revised terms. Any minor changes will be deemed to have been accepted on your first use of Our Site following the minor alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 01/08/2024.